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How To Use The Library: Course Reserves Policies

How to use the library, policies, and accessing your library account.

General Course Reserve Policy

General Policies/Procedures

  1. Please allow two (2) working days for items to be placed on reserve. Requests for reserve materials will be processed in the order in which they are received.

  2. Reserve Request forms (available in .pdf or .doc format) must be submitted. They are available online or at the library desk.

  3. Only those items that contain required readings may be placed on reserve.

  4. Items from other libraries cannot be placed on reserve.

  5. Materials owned by instructors will be accepted for reserve use. However, the library cannot be held responsible for the return of instructors’ materials or for their condition at the time of return.


Books owned by the library may be placed on course reserve. They will be shelved with the reference textbook collection.

Placing library books on course reserve does not limit their use to students in that course. It only limits the items to in-library use. Books on course reserve may not be checked out.

Electronic Resources

Electronic Reserves: The library cannot post scanned articles or excerpts to the library website. However, the librarian will create course materials pages on the library website with links to material on the free Web or articles in the library'ssubscription databases. Please consult the librarian for more information.

Obtaining Permission

Obtaining Permission

Copyright permissions are generally handled by the publisher of the work (listed on the title page or copyright statement). If the address of the publisher does not appear at the front of the material, the librarian can help you find the address.

Many publishers now accept permissions requests electronically. This may also allow for faster processing. Check the publisher’s website or visit the Copyright Clearance Center, which handles permissions requests for many publications, particularly periodicals.

In order to expedite the process, it is recommended that the following information be included in a permission request letter:

  • Title, author and/or editor, and edition of materials to be duplicated

  • Exact material to be used, including amount, page numbers, chapters, and, if possible, a photocopy of the material

  • Number of copies to be made

  • Use to be made of duplicated materials

  • Form of distribution (classroom, reserve, etc.)

  • Whether or not the material is to be sold

  • Type of reprint (photocopy, etc.)

Hard-copy requests should be sent, together with a self-addressed return envelope, to the permissions department of the publisher in question.

Sample permissions request letters are available online or via the librarian.

The process of granting permission requires time for the publisher to check the status of the copyright and to evaluate the nature of the request. In some cases, the publisher may assess a fee for the permission.Permission fees are the instructor’s responsibility.



The library will accept for reserve photocopied material that is in accordance with the following guidelines. Photocopied material will be kept in binders and shelved in the textbook area.

  1. Only materials not owned by the Irving Shapiro library may be photocopied and placed on reserve. Photocopies must be obtained legally.

  2. The library is obligated to provide hard copy whenever possible. Please check with the librarian before making photocopies for reserve readings—we may already own the original or be able to purchase it.

  3. In order for photocopied materials to be placed on course reserve, written permission must be obtained from the copyright holder. Obtaining permission to copy is the responsibility of the instructor, and a copy of the permission letter must be on file in the library. See Obtaining Permissions below for more information on requesting copyright permission.

  4. Faculty must provide photocopies to the library.

  5. Only one copy of any article or excerpt may be placed on reserve.

  6. Each photocopy must contain a legible notice of copyright that includes the title of the book, copyright owner, and date of publication. For book chapters, each item should include a photocopy of the title page and verso. For journal articles, indicate the journal title, issue number, date, and copyright holder’s name.

  7. There shall be no copying of or from works intended to be “consumable” in the course of study or teaching. These include workbooks, exercises, standardized tests, test booklets, or answer sheets.

  8. Copies of articles available through the library databases will not be placed on reserve. Instead, links to the electronic versions will be made from the library website.

  9. All photocopies are for library use only and may not be checked out.