Skip to main content Irving Shapiro Library




Storage Guide: Home

Here are the library's hours

Fall Library Hours

Monday - Thursday:  7:45 - 7pm

Friday:  10 - 2

Summer Library Hours

Monday - Thursday: 7:45 - 4 

Friday: Closed

Library Rules

Guidelines for student conduct in the library.

  • All library materials must be checked out at the library desk. All library materials must be returned at the library desk to a person for check-in.
  • Please be courteous when using cell phones and personal music devices. Cell phone use should be directed to the student lounge.
  • Please do not eat in the library.
  • Computer use is limited to school-related work while others are waiting.
  • Do not save your files on the library computers. Files on these computers are deleted without notice.
  • Please be respectful to your colleagues who are studying or writing papers and keep voices at a normal level.

Circulation Policies

Patron Access

All students, staff, and faculty of American Academy of Art have access to the library and are granted borrowing privileges. An Irving Shapiro Library card must be presented to borrow materials.

 

Loan Periods

  Students Faculty/Staff 
Books (Regular Collection) 2 weeks; may be renewed twice 4 weeks; may be renewed twice
Popular Reading Books 4 weeks; may be renewed twice 4 weeks; may be renewed twice
Reference books In-library use only  Overnight; due next day 
Textbooks  In-library use only  Overnight; due next day 
Periodicals In-library use only  Overnight; due next day 
Stock books 2 weeks; may be renewed twice 4 weeks; may be renewed twice

 

Overdue Fines

Overdue fines are $0.10 per day per item, not to exceed the cost of the item.

For lost or damaged items, the fee will be the replacement cost of the item. A $10.00 processing fee will be applied to each item that has to be reordered.

Library fines must be paid in full at the end of each semester. Failure to do so will result in suspension of library privileges and schedules or transcripts held.

Course Reserves Policy

General Policies/Procedures

  1. Please allow two (2) working days for items to be placed on reserve. Requests for reserve materials will be processed in the order in which they are received.

  2. Reserve Request forms must be submitted. They are available online or at the library desk.

  3. Only those items that contain required readings may be placed on reserve.

  4. Items from other libraries cannot be placed on reserve.

  5. Materials owned by instructors will be accepted for reserve use. However, the library cannot be held responsible for the return of instructors’ materials or for their condition at the time of return.


Books

Books owned by the library may be placed on course reserve. They will be shelved with the reference textbook collection.

Placing library books on course reserve does not limit their use to students in that course. It only limits the items to in-library use. Books on course reserve may not be checked out.

 

Photocopies

The library will accept for reserve photocopied material that is in accordance with the following guidelines. Photocopied material will be kept in binders and shelved in the textbook area.

  1. Only materials not owned by the Irving Shapiro library may be photocopied and placed on reserve. Photocopies must be obtained legally.

  2. The library is obligated to provide hard copy whenever possible. Please check with the librarian before making photocopies for reserve readings—we may already own the original or be able to purchase it.

  3. In order for photocopied materials to be placed on course reserve,written permission must be obtained from the copyright holder. Obtaining permission to copy is the responsibility of the instructor, and a copy of the permission letter must be on file in the library. See Obtaining Permissions below for more information on requesting copyright permission.

  4. Faculty must provide photocopies to the library.

  5. Only one copy of any article or excerpt may be placed on reserve.

  6. Each photocopy must contain a legible notice of copyright that includes the title of the book, copyright owner, and date of publication. For book chapters, each item should include a photocopy of the title page and verso. For journal articles, indicate the journal title, issue number, date, and copyright holder’s name.

  7. There shall be no copying of or from works intended to be “consumable” in the course of study or teaching. These include workbooks, exercises, standardized tests, test booklets, or answer sheets.

  8. Copies of articles available through the library databases will not be placed on reserve. Instead, links to the electronic versions will be made from the library website.

  9. All photocopies are for library use only and may not be checked out.


Electronic Reserves

The library cannot post scanned articles or excerpts to the library website. However, the librarian will create course materials pages on the library website with links to material on the free Web or articles in the library's subscription databases. Please consult the librarian for more information.

 

Obtaining Permission

Copyright permissions are generally handled by the publisher of the work (listed on the title page or copyright statement). If the address of the publisher does not appear at the front of the material, the librarian can help you find the address.

Many publishers now accept permissions requests electronically. This may also allow for faster processing. Check the publisher’s website or visit the Copyright Clearance Center, which handles permissions requests for many publications, particularly periodicals.

In order to expedite the process, it is recommended that the following information be included in a permission request letter:

  • Title, author and/or editor, and edition of materials to be duplicated

  • Exact material to be used, including amount, page numbers, chapters, and, if possible, a photocopy of the material

  • Number of copies to be made

  • Use to be made of duplicated materials

  • Form of distribution (classroom, reserve, etc.)

  • Whether or not the material is to be sold

  • Type of reprint (photocopy, etc.)

Hard-copy requests should be sent, together with a self-addressed return envelope, to the permissions department of the publisher in question.

Sample permissions request letters are available online or via the librarian.

The process of granting permission requires time for the publisher to check the status of the copyright and to evaluate the nature of the request. In some cases, the publisher may assess a fee for the permission.Permission fees are the instructor’s responsibility.

Library Services

Reference Assistance

Whether you're looking for sources for a research assignment, reference images for a studio project, a list of local art museums, or anything in between, the library is here to satisfy your information needs. Stop by the library desk, or email us. Reference consultations with the librarian are also available by appointment.

 

Interlibrary Loan

Can't find the book you're looking for in our online catalog? Need an article that's not available in full text from one of our databases? American Academy of Art students, faculty, and staff may request to borrow items from outside libraries. Simply bring the book or article citation to the library. Please allow 2 weeks for interlibrary loan requests.

 

Citation Help

 Looking for answers to your citation questions? The librarian is available to answer MLA citation questions. Please bring your paper to the library desk at least two sessions before it's due.

Contact

In person:
332 S. Michigan Ave., 3rd floor

By phone:
(312) 697-3149

On Facebook:
www.facebook.com/irvingshapirolibrary

By fax:
(312) 294-9570

 

Or via e-mail

using the form below:

 

We look forward to hearing from you!